https://allsmarthomebusiness.com/the-case-for-virtual-data-rooms-in-safeguarding-business-deals/

Document sharing is a crucial part of collaborative business processes. If it is not done properly it could leave the open for hackers to snoop on sensitive data.

Secure Document Sharing involves the digital distribution of data deemed confidential or private, such as personally identifiable information (PII), or protected health information (PHI). This includes documents that are in progress and circulated to colleagues as part of a collaboration or review process. It is often used in M&A activities, and requires a solution which allows large files to be exchanged in a highly secure online environment.

The most widely used method is via cloud-based secure sharing services that allow users to access files online in a controlled way (e.g. printing, copying, and screenshot prevention). It also gives you the ability to control access to shared folders and files and allows for advanced security options such as audit trails and encryption.

Another option is peer-to -peer (P2P) document sharing, which enables computers to connect to each other directly to transfer files without hosting them on the central server. It offers some benefits such as a lower storage requirement as well as speedy transfer speeds and a more customizable user experience. However, it also comes with significant risks, including inadvertent publishing of personal information malware, viruses, and worms. It is not recommended to use in environments that have strict compliance regulations. Mimecast’s Secure Document Sharing Solution provides a highly secured way for teams within an organization to share files both with external parties and internally. It can be triggered manually or automatically, based on administrator-defined policies. It also provides different levels of access and collaboration in order to align with organizational governance and best practices for secure sharing of documents.