Board meetings are a crucial method of keeping your company on track and to establish a strategies. They can be slowed due to lengthy reports and other items that do not improve the strategic direction of your company.

If you want to ensure that your board meetings are effective and efficient it is essential to establish clear expectations about the purpose of the meeting, its agenda structure, as well as the process of making decisions. A board management tool such as Range can also speed up the process of setting up an agenda and distributing it to directors.

An organized agenda can aid in keeping the meeting on the right track and on target. The chair and executive must work together on establishing discussion topics. Include items that relate to the board’s mission vision, strategy, and objectives. A board management software can assist in creating an agenda for meetings of the board to ensure consistency throughout meetings and ensure that no item is overlooked or missed.

To ensure that you don’t board reports best practice waste time, limit the amount of reporting items on the agenda of your board. You should also encourage officers and chairpersons to provide brief reports prior to the meeting in order to emphasize the things everyone should be aware of. This will give the board the majority of time for discussion and decisions.

Start the meeting by sharing an inspiring story. This can be from a member of staff or the board. This is an excellent opportunity to celebrate achievements in the past or remind attendees of their responsibilities and work. Then, you can focus the remainder of the time on future strategies and ways to get over any obstacles that could impede progress.