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For businesses seeking to make important decisions like M&A transactions or capital raising, it’s crucial that all the relevant information is available. This could involve searching through thousands or tens of thousands of confidential documents that could be susceptible to data breaches and other security threats. However, there’s an option that combines accessibility and security with documents and collaboration tools. It’s referred to as the virtual data room (VDR).

A VDR is a software for business that facilitates the easy, safe and transparent sharing of information during due diligence processes. It’s specifically designed for the M&A private equity, M&A, and investment advisory industries but is a tool that can be used by any company looking to make an important deal or project. It’s typically a secure cloud-based repository that holds important documents including financial statements, legal agreements and IP protection documentation.

The best VDRs are those with a an organized folder structure that makes it easy to navigate. They are equipped with security features that can be customized which allow you to limit access by creating timeouts and auto-expiration. You can also limit viewing, printing and downloading documents and create reports on the activity of your documents.

VDRs are typically hosted in industry-grade data centers that include physical security measures such as offsite data backups, fire suppression, and biometric access control. They are also accessible globally allowing buyers and investors to look over important documents without needing to visit the headquarters of your company.